HEALEY’S APPROVED UNIT KEY POLICY
Healey Condominium Association , Inc.
Authority. The Board of Directors of Healey Condominium Association, Inc. (“Association”) has the authority to develop and adopt policies that govern the Association and its members, so long as those policies are consistent with Georgia law and the Declaration of Condominium for the Healey, A Condominium (“Declaration”).
Overview: According to the governing documents, each owner, by acceptance of a deed to a Unit, agrees to provide the Association with a key to the Unit to be used by the Association for maintenance, emergency, security or safety purposes and pest control.
Purpose: The Board has a fiduciary responsibility to all the homeowners at the Healey. The Declaration states that the Association should be provided with a key to each unit. This Unit Key Policy is established to:
1. Prevent damage to the building.
2. Protect residents from the negligence of neighbors.
3. Ensure the safety of residents in cases of an emergency.
4. Maintain the property.
5. Comply with the Declaration.
Definition of a Unit Owner:
For the sole purpose of this document, a Unit owner is defined as an individual whose name appears on the deed to the unit or an individual whose name appears on a lease document as having a valid tenant/landlord relationship.
Definition of an Emergency:
For purposes of this Paragraph, an emergency justifying entry into a Unit shall include, but not be limited to, the following situations: a water or other utility problems, leaks, fire, strong foul odor, obvious insect infestation or sounds indicating that a person or animal might be injured or sick and require immediate medical attention, and/or a Police Officer’s sanctioned emergency.
Key Storage. All keys are stored in the locked Fire Control Room and are further secured in a Lock Box that is bolted to the concrete inside the Fire Control Room. Only the Security Personnel has a key to the lockbox containing resident keys. As such, only the Security Personnel has access to the keys.
Granting Key Access:
1. Security Personnel and/or a Board member shall access a unit for maintenance, emergency, or security or safety purposes as provided in Declaration, after a reasonable attempt to notify the owner.
2. Security personnel may enter a unit by themselves only after contacting one or more of the following individuals: the property manager, a member of the Board, and the manager of the Security Company and full authorization is given, after a reasonable attempt is made to contact the Unit owner.
3. Security shall not under any circumstance allow access to friends, neighbors, relatives, contractors, vendors, or anyone not occupying the unit without prior written consent by the owner. The stated written consent must clearly state the name and relationship of the persons to whom access is granted. Security must request, review and file the Owner’s written consent and a copy of a government issued identification and signature of the individual(s) to whom access is granted.
4. The Key that is provided to the Association by the Unit Owner is the sole property of the Association. No unit owner can remove the key for any reason. Although Security can grant access to the Unit owner in case of a lost key or emergency, the Unit Key must at all times be in the possession of the Association.
Routine Key Audit:
The Association reserves the right to audit Unit keys on file on an as needed basis. This audit could include manual opening of a Unit door. In this case, the resident would be notified at least seven (7) days prior to this audit.
If a random audit discovers an inoperable key, then the owner will be required to provide a new key within seven (7) days or the Association reserves the right to rekey the lock at the owner’s expense.
Fees for Non-Compliance:
The Board assumes that all homeowners respect the Declaration and will comply with stated policies. Any owner who fails to provide a key may be fined pursuant to the Bylaws each month until the Unit key is provided. As such the Board reserves the right to rekey the lock at the owner’s expense.
Effective Date: April 1, 2011